Data security is about safeguarding information from unauthorized access which could result in identity theft and fraudulent credit card charges or privacy intrusion. This includes encryption of sensitive data using access control, and using multi-factor authentication to ensure that only authorized staff have access to sensitive data like passwords or PINs.

Privacy protection, on the other hand is about the right of an individual to control the information that is collected to be used, used, transferred and shared. This includes the right to request deletion, alteration or deletion of their information, as well as control the manner in which it is used. It also requires compliance to regulations like GDPR or CCPA.

Both are crucial for the functioning of an organization, despite the distinction made between privacy and security. Customers’ trust is at risk when companies compromise sensitive data and leak confidential information to unauthorized individuals. A strong data privacy strategy and framework can cut down on the number of breaches, which allows companies to avoid costly fines, penalties, and lawsuits.

To protect data privacy and security, the first step is to determine any sensitive information that an organization owns, including personally identifiable information and non-PII. Conducting formal risk assessments and regular security audits can aid in this process. Furthermore, using the data discovery tool to scan all repositories and systems for PII can be a useful way to get an accurate picture of what information is available and how it’s accessed by employees. A framework for policy that takes into account all aspects of the collection, storage and sharing of data could streamline data privacy and security.